HEFCE’s policy for open access begins on 1 April 2016.

To be eligible for submission to the post-2014 REF, authors’ outputs must have been deposited in an institutional or subject repository. Deposited material should be discoverable, and free to read and download, for anyone with an internet connection. This requirement will apply to journal articles and conference proceedings accepted for publication after 1 April 2016.

Therefore from this date, all journal articles and conference papers must be deposited in UCL discovery. It is best practice to deposit on acceptance. Outputs not deposited within 3 months of publication cannot be submitted to the next REF. Exceptions are very limited.

It is vital that all researchers deposit their work. The policy is here to stay, and low compliance will have a serious impact on departments’ REF results. Extra credit will be available for depositing books, book chapters and other publications; UCL policy is that all outputs should be deposited.

UCL’s open access webpages contain full details of the policy, and staff in the library can provide further training and support. Over the coming months, changes will be made to RPS that will further support researchers with depositing. Up to date guidance on depositing is available in RPS, and on the open access webpages.

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